The concept of “cover letter” has recently entered everyday life due to the development of Internet technologies. These are usually short letters that accompany the main document and contain additional information for the recipient. Under the guidance of an experienced HR manager, we figured out what rules exist for such letters in the business environment.

Cover letters are read before analyzing the resume itself, so they play a major role in the interpretation and perception of subsequent information. The letter must certainly be composed competently, then it will win over the reader and distract him from critical perception. A bad letter is a reason to throw even a perfect resume into the trash: 36% of HR managers admitted that they rejected candidates because of incorrect cover letters.

The practice of writing cover letters is more common among senior and middle managers. In these positions, writing requires a fundamentally different quality of execution. Let's look at the main features of successful cover letters.

Strict structure

The cover letter contains:

Greetings(“Dear [name/position]”, “[Name], good afternoon”, “Dear”)
The greeting should either be personalized or addressed to specialists in a specific department if the recipient's name is not known.
Main part
2.1. tell us what position you are applying for if you send your resume to the employer’s work email. There is no need to do this on the site;
2.2. explain why you were attracted to this vacancy: an interesting product, new features or complex tasks;
2.3. From motivation, smoothly move on to experience and a list of projects that are not described in the resume, but are useful for this vacancy;
2.4. Remind again of your motivation for the position. The further the content of paragraph 2.3 is from the required experience, the more necessary paragraph 2.4.
Parting(“Best regards”, “With respect”) and duplicated contact information

It is important to remember that all points except 2.3 are well-established clichés created by successful candidates over many years of practice. They are standard, obvious, are already etiquette when communicating through cover letters, should not exceed one or two sentences and are written strictly from a new paragraph with an indentation.

Let's give an example from a letter from the head of the sales department of a large Western FMCG company. It is quite long, but for a leadership position it is quite acceptable.

“Irina, good afternoon,

I am writing to you regarding the vacancy “Head of Sales Department of the Modern Trade Channel”.

I find the described responsibilities and objectives of this position extremely interesting. I have always been attracted to complex and ambitious projects.

I would like to immediately note that I have no experience working specifically with household appliances, but unlike most candidates, I have the following strengths:

more than 5 years of experience working with federal networks at the level of top officials;
successful launch and online introduction of new products in highly competitive categories (dairy products).

My professional experience also includes:

managing teams of sales representatives and supervisors of 30 people;
closing accounts receivable for key customers.

If there is mutual interest, I suggest you call us at any time convenient for you.

Sincerely,
Alexey H,
Tel."

Although in most cases the recipient's name is unknown, it is important to ensure that the message is personalized and thoughtful. Remember that a copied, boilerplate cover letter will likely leave your resume unread. Possible requests to the site could be: “Dear HR department of company X”, “Dear employees of the recruitment department of company X”, “Dear recruiting manager of company X”, “I have carefully studied the position of Head of Sales Department of the Modern Trade Channel, etc. ."

Small but capacious

Remember that a cover letter should be read in 10 seconds. Unfortunately, a common practice in Russian culture is to include in a cover letter absolutely all projects and life experiences that are completely unrelated to the vacancy. Such letters reveal a total misunderstanding of both the position and its role in the company.

Try to write a short but informative and useful letter with only quality information.

Business style

The style of the cover letter should be consistent with the company's industry and corporate culture.

For most engineering, medical, banking, consulting and other employers, the consistent business style described above is suitable. It is a win-win for 95% of vacancies posted on the Internet. It is distinguished by the easiest and most informative form of writing: simple structure, terminology, absence of cumbersome subordinate and complex sentences.

The remaining 5% - the areas of Hi-tech, creative, IT start-up, private and small companies with niche products - allow more free and emotional treatment.

Errors

A common mistake that instantly kills the reader’s interest is template letters. If this application for a position is so typical for you that you copy your letter, then you become just as typical for the recipient.

Do not duplicate your experience in other words in your cover letter.. No one wants to waste extra time reading the same information twice.

Creative writing and humor are appropriate if only the company in question is one of the small percentage of employers for whom originality and humor are part of their professional activities and correspond to the internal corporate culture.

So, what is the secret to successful cover letters? They are structured, small in volume, but extremely comprehensive, stylized according to the company’s culture and do not contain errors. And most importantly, such cover letters focus on the interests of the company, and not on the personal interest of the candidate. Show that you know what the company needs and how to help it.

In general, a cover letter is understood as a kind of information certificate that is drawn up when sending documents, commercial proposals, material assets, a resume, etc. to another person.

The main tasks that this paper is intended to solve:

If necessary, it can act as evidence that the documents were sent to the addressee at the right time.
The cover letter must include the date of preparation.
If any of the sent documents are lost, again this letter will serve as proof that the papers were originally sent in full package. To do this, the letter is marked with the “Note on the presence of an attachment”, where all attached documents are listed sequentially.
Allows the sender to control the deadline, and, if necessary, by referring to the date of sending, request a response (if it is necessary in a particular case).

The covering letter must be registered with the addressee to whom it was sent.

However, if there are doubts as to how conscientiously this procedure will be carried out, you can send it by mail and request notification of receipt. In this case, you no longer have to worry about registering the cover letter with the recipient.

When is it necessary to write an attached text to send a package?

There is a very large variety of documents, the sending of which requires the preparation of a cover letter. To a greater extent, this need arises in the sphere of business relations (for example, during contact between an organization and the state, between business partners, between a supplier and a buyer, etc.). In addition, there has been a recent trend in writing a cover letter for a resume.

So, Let's look at some common situations that require writing a cover letter:

Sending documents to the tax authorities (For example, various types of tax reporting, a copy of the license to carry out a certain type of activity, etc.).
Sending documents at the request of ministries, state statistics service, etc. (For example, financial statements, order “On approval of the organization’s accounting policy”, etc.).
Interaction between business partners (sending an agreement, work regulations for the provision of certain services, etc.).
Sending documents to the buyer from the supplier (contract, delivery note, invoice, etc.).
Transfer of goods and materials (agreement, contract, specification, product samples, etc.), as well as many other types of documents.

It should be noted that the cover letter does not contain any special features, and is compiled using Word or another convenient editor, in accordance with the general requirements for a business document.

So, let's list how to draw up a paper to accompany and explain documents submitted for consideration:

Document header (the details of the recipient and sender of the documents are reflected here).
Sending date and document number.
Title of the letter.
The “body” of the document (contains the message to the recipient, as well as its purpose).
Applications.
The final part (full name, position and signature of the sender).

Filling procedure

Currently, there is no regulatory legal document that would contain the procedure, as well as the basic requirements for drawing up a cover letter.

However, there are a number of generally established rules of business ethics that should still be followed. Let's present it as a list basic requirements, how to write and the procedure for compiling this type of paper:

For writing, you should use the organization’s letterhead (if available);
you should write using exclusively business style of communication;
the letter must indicate the contractor’s contact information in case the recipient of the documents has any questions;
The appeal should be presented competently, clearly and concisely.

Templates on how to correctly format and compose a cover letter for documents when sent for approval and consideration can be downloaded below.

How to write correctly: step-by-step instructions for writing

In order to more clearly see the order of compilation and show how to draw up this kind of paper, let’s imagine step-by-step algorithm and example of writing a cover letter using examples:

Who is it addressed to?

Letters of this kind can be sent to a variety of authorities with which a particular organization interacts in the course of its activities.

So, let's list who it's addressed to:

To government bodies (tax, statistics service, ministries, departments, etc.).
Business partners.
Suppliers.
Buyers;.
To branches, parent organization.
Investors, etc.

Methods of transmission when sending for consideration, approval

The methods of delivering a cover letter along with documents are not particularly different from the generally accepted ways of interaction between various organizations and authorities. We list the most common options:

Sending a document via mail. This method is the simplest and is used for ordinary documents that are not urgent and do not contain particularly valuable information.
To send, you simply need to drop the letter with all attachments (pre-packed in an envelope) into the mailbox.
This method is the cheapest, but at the same time it is not very effective and reliable, since letters can often take too long to reach the addressee or are completely lost.
Sending by registered letter containing notification. A more reliable delivery method. After the letter is delivered to the addressee, the sender receives a notification (the detachable part of the sent letter) containing the date of receipt of the document and the signature of the recipient.
Sending by a valuable letter containing a description of the attachment. It is usually used if it is imperative to deliver important documents somewhere (For example, to the judicial authorities).
Using a courier service– this delivery method is used for urgent transfer of documents. The amount of payment is affected by the ordered speed of service.
Large organizations often create their own courier service, which is designed to ensure timely delivery of all documents to the final addressee.
Using email. To do this, you need to make scans of all documents sent with the cover letter.

Thus, composing a cover letter for documents is an integral part of business correspondence. This document allows you to systematize paperwork and avoid confusion.

Everything you need to know to write a cover letter.

Even though about a third of employers don't read cover letters, they are still important, so never send a resume without a cover letter. In the letter, you demonstrate your written communication skills and mention those facts that were not properly reflected in the resume. You can also prevent questions and remove objections that an employer may have when reading your resume (for example, about a long break or...

some are sent in response to an advertised vacancy
others are sent by the candidate on his own initiative
still others contain a reference to a mutual friend.

In this article you will learn:

What is a cover letter?
Why do you need to send a cover letter along with your resume?
Plan for writing a cover letter
Tips to Help You Write a Selling Cover Letter
Examples of polite phrases to use at the end of a cover letter
How to write a cover letter: templates for writing
Examples of cover letters for positions: assistant brand manager, office manager, assistant editor, analyst, trade marketer, regional manager, personal assistant, internet marketer, assistant analyst, project manager, marketing manager, personal assistant to the manager, trainer by sales.

1. Cover letter- This is an announcement of your resume. In your cover letter, you must show that you best meet the requirements stated in the vacancy.
The resume focuses on the past and present. The cover letter is future-oriented. Tell the recruiter how you can benefit the company in the future and why they should choose you.

A cover letter can make all the difference between two equally qualified candidates.

2. Why do you need to write a cover letter?

A cover letter is your chance, and most likely your only chance, to stand out from other candidates with a resume similar to yours.
The main purpose of writing a cover letter is to convince a recruiter to open and read your resume. The presence of a cover letter with a resume indicates the serious intentions of the candidate.

3. Plan for writing a cover letter

Who?

Any letter begins with a personal greeting. It is very important to indicate in your cover letter the name of the recipient you are addressing. Most vacancies specify a name to whom the resume should be sent. In case the name is not written, you will have to do a little research using search engines (Google, Yandex, etc.) to find out the name of the recipient of your cover letter. To get started, visit the company’s website, which contains the organization’s contacts, call the phone number and find out the initials of the person you need. If you are unsuccessful in finding the recipient’s name, then the message: “Dear HR Manager!” will also be acceptable.

What?

In the first paragraph, indicate what position you are applying for and explain where and from whom you heard about this vacancy. Otherwise, the employer will get the impression that you sent a generic cover letter without specifying a specific position. This means that you save time on writing a cover letter, and thereby lose the trust of the employer.

Why?

Do your research. Focus on the company you will be writing to and their open position. To do this, you will need to go beyond the first page of Google search results. A company's website can provide you with a wealth of information about its products, services, and important initiatives. Take the time to familiarize yourself with as much information about the company as possible. Demonstrate that you are aware of the latest projects, acquisitions and public announcements. Two sentences that show you took the time to research the information can go a long way.

For what?

Focus on what you can offer them. You should make it clear that you respect the company and explain your interest, but the focus should be on what you can do for them. Prove to the recruiter that you are the best candidate for this position. Give three reasons why you should be hired.

4. Tips to help you write a sales cover letter

Tip #1. Don't paraphrase your resume
When starting to write a cover letter, do not forget that it forms a single whole with your resume. Therefore, the letter should not repeat information contained in the resume or be a descriptive version of your CV. Don't forget that recruiters have a lot of experience reading resumes and cover letters, so it doesn't make sense to duplicate the same information. This may make them feel annoyed at wasted time.

A cover letter should complement your resume, not repeat it.

Tip #2. Be brief
Provide only the necessary information in a condensed form in your cover letter. Imagine that you only have 15 seconds to convince an employer to meet with you. What would you tell him? Insert this into your cover letter! Recruiters are too busy to read long, essay-like cover letters. Therefore, divide the text into small paragraphs, using bulleted lists as necessary.

Tip #3.Don't use clichés
Read the letter again and remove any clichés or platitudes that do not convey any meaningful or specific information about you. For example, do not write that you are “responsible, sociable, efficient, hardworking, honest, etc.” Everyone writes this and it’s not even worth mentioning.

Tip #4.Check it seven times
The cover letter must be written in accordance with all the rules of syntax and punctuation, as well as style. Don't forget to check the text of the letter for grammatical errors. The proverb: “Measure twice, cut once” suits this case perfectly.

5. Examples of polite phrases that can be used at the end of a cover letter:

Thank you for your attention to my resume.
I would appreciate you reading my resume.
Thank you for your time.
Thank you in advance for your interest in my resume.
I am very pleased that you responded to my letter.
I am very glad that I have the opportunity to send you my resume.
Thank you for your attention to my resume.
I would be glad to receive an invitation to an interview where I can talk in more detail about my professional experience.
Looking forward to an invitation to an interview.
Sincerely.
If you have any questions, please contact us.
I will be very glad to have the opportunity to meet in person.
Thank you in advance for your attention to my resume.
I will be happy to answer your questions.
All the best and have a great day!
I would be very happy to have the opportunity to present myself in an interview.
If you have any questions, you can call me at: 234-56-78-90 or write a message by email.

6. Cover letter templates

A cover letter is usually no more than one page long and consists of four or five paragraphs. In the first paragraph, you should introduce yourself and explain the reason for writing the letter, in the second, describe your professional skills, and in the third, answer the question of why you are a suitable candidate for the vacancy. The last paragraph must contain a call to action: ask the recipient to schedule an interview with you and provide your contact information.

Cover letter template for candidates without work experience
Dear HR manager!

Introduction.
Main part. Insert into each block the basic requirements that are indicated in the job description by section:

Education.
Professional skills and knowledge.
Technical skills, languages.

Completion. Answer the question: “Why should you be considered for this position?” You must emphasize that you are a perfect fit and would be happy to work for this company.
Sincerely,
F.I.
phone number
Email

Cover letter template for candidates with work experience
Dear HR manager!
I ask you to consider my resume for vacancy “X”.
Introduction. Explain why you want to work for this company or why you are interested in this position.
Main part. Insert into each block the basic requirements that are indicated in the job description:

Experience.
Education (indicate if it meets the requirements of the vacancy. If education is not suitable, do not include this information in the cover letter, but focus on experience and skills).
Professional skills.
Technical skills.

Completion: Answer the question: “Why should you be considered for this position?” You should reiterate here that you are a perfect fit and would be happy to work for this company.
Sincerely,
F.I.
Telephone
Email

7. Examples of cover letters for resumes

Example No. 1.
Position "Brand Manager Assistant"
Dear HR manager!
I ask you to consider my resume for the vacancy “assistant brand manager”.
I am an effective performer and organizer, I can analyze a large amount of information in the context of solving diverse problems. I try to find non-standard solutions to improve quality, while reducing the time to complete assigned tasks.
My strengths are: analytical skills, efficiency and independence in decision making, high learning ability.
Experienced user of MS Outlook, Word, Excel, Power Point; I know the basics of business correspondence and business etiquette; I speak English fluently.
A high level of self-organization, attention to detail and excellent communication skills will help me become an indispensable assistant to a brand manager.

Sincerely,
F.I.
Telephone
Email

Example No. 2.
Position "Office manager"
Dear HR manager!
I am interested in the vacancy for the position of “office manager” in your company. I am very close to the values of your company that are shared by employees, such as: decency, sincerity, responsibility and ambition. I also heard a lot of positive feedback about working in your company from my friend, who told me about this vacancy.
Let me tell you why I'm perfect for you:
I am a graduate of MESI. Studied in the specialty “State and Municipal Administration”. During my studies, I interned at companies such as Venus and Mars. My responsibilities included: preparing and checking contracts, as well as creating various types of documents using a special office program.
Working for these companies taught me a lot. I expanded my knowledge of record keeping and successfully applied it in practice. I also got acquainted with the peculiarities of working in an office.
I am a sociable and responsible person. I can work effectively under stressful conditions. I learn quickly and easily master new skills. I know two languages perfectly: English and German.
If you have any questions, you can call me at: 123-45-67-89 or write a message by email.

Sincerely,
Contacts

Example No. 3.
Position "Assistant Editor"
Dear HR manager!
I ask you to consider my resume for the vacant position of “assistant editor”, which I saw on the website of your company “N”.
I am currently working at Kristall as a research assistant. I would like to start a career in publishing. Graduated from Moscow State Pedagogical University with a degree in Russian language and literature. At the university I gained extensive experience working in a student newspaper as a journalist, so I am well acquainted with publishing.
I can work in stressful situations and love to work in a team. In addition, I am fluent in English.
I will be very glad to have the opportunity to meet in person.
Looking forward to your reply.
Sincerely,
F.I.
Telephone
Email

Example No. 4.
Position "Analyst Assistant"
Dear HR manager!
I ask you to consider my resume for the vacancy “Assistant Analyst”.
I am very pleased to have the opportunity to participate in a competition in such a large company as X, which is included in the list of the 50 largest private companies in Russia and is one of the leading companies in the field of consumer goods. The stability of the company is important to me, and “X” develops even during a crisis, opens many directions and develops its own brands.
I believe that I can successfully cope with the responsibilities described in the vacancy.
Received bachelor's and master's degrees in economics from Moscow State University. An effective performer and organizer, I can analyze a large amount of information in the context of solving diverse problems. I really love working with numbers; in exact disciplines I had the highest scores at the university. I try to find non-standard solutions to improve quality, while reducing the time to complete assigned tasks.
Experienced user of MS Outlook, Word, Excel, Power Point; I can translate and adapt texts, compose presentations, analyze and visualize data in Excel, I know the basics of business correspondence, ethics and business communication culture; English language proficiency level – Upper-Intermediate.
A high level of self-organization, attention to detail and excellent communication skills will help me become an indispensable assistant.
I would appreciate you reading my resume.
Sincerely,
F.I.
Telephone
Email

Example No. 5.
Position "Project Manager"
Dear HR manager!
I ask you to consider my resume for the vacancy “project manager”.
I would like to join a team of professionals in company “A” and am confident that I will be able to successfully apply my experience and skills.
13 years of analytical and design work in various business areas: mechanical engineering, leasing, banking, insurance. I have bachelor's and master's degrees from the Financial University under the Government of the Russian Federation.
I am able to quickly understand the essence of the analyzed investment project, build financial models and clearly present the results of the analysis for the end user in the form of a presentation in Russian and English. I have the skills to prepare conclusions on investment projects and write business plans, as well as market reviews by industry.
I use a systematic approach in solving professional problems, I am able to predict the development of events and the consequences of decisions made, highlight and formulate the main directions in work, determine long-term goals, propose and argue forms and methods of work to solve the assigned problems.
I am able to manage several projects in parallel and work under tight deadlines.
Strengths: diligence, perseverance and determination, ability to control oneself and control the situation, leadership qualities, punctuality.
I am attaching my resume and hope to have the opportunity to tell you more about myself during a personal interview.
Sincerely,
F.I.
Tel.:
Email:

Example No. 6.
Position: “Personal Assistant”
Dear HR manager!
I am very interested in the vacancy “personal assistant” in your company. Working in a large company like yours provides opportunities for professional growth and personal development. These are the duties that are listed in the job description that I would like to perform.
I am confident that in this position I will be able to reveal my potential as the best assistant and my professional experience will be in maximum demand.
I have 3 years of experience in administrative and information support for managers. I am able to effectively interact with all departments of the company. I can effectively use the experience gained in company “X” in a position in your company.
I am able to solve complex and non-standard problems. As a rule, I manage to deal with them quickly enough, but if the problem cannot be resolved immediately, I will still continue to look for solutions and will definitely bring the matter to the end. Under any circumstances, I try to do everything I promised and meet the agreed deadlines.
I enjoy multitasking; qualities such as reaction speed, communication skills, stress resistance will help me successfully cope with the responsibilities of a personal assistant.
I would be very happy to have the opportunity to present myself in an interview.
Sincerely,
Contacts

Example No. 7.
Position: Marketing Specialist
Dear HR manager!
I would like to start working and build my career in your company as a marketing specialist.
I am interested in the alcohol market, I defended my diploma and did an internship at company X, which ranks 5th in the ranking of the largest wine and vodka producers.
I can describe myself in three words: analyst, researcher and organizer.
At Company A, he was responsible for analyzing the profitability of discounts, sales and investments in promotions in federal chains: Auchan, Perekrestok, Metro. Interacted with the sales and analytics department, as well as with external agencies that carry out marketing activities in networks. I have experience in the design, implementation and development of various product categories.
I know very well the principles of planning and pricing, assortment management. During the period of work in company “A” I reached a new professional level and am very grateful to the company for gaining experience in trade marketing and for the opportunity to work in interesting projects.
I was part of the team that introduced a new product line to the Russian market. In the first 3 months, sales were twice as large as planned.
I believe that one of my strengths is the ability to multitask with large databases. I acquired this skill by performing various tasks every day under strict deadlines.
I achieve high results by building a working network of contacts, which helps me effectively interact with all related departments in the company and complete assigned tasks on time.
I strive to become the best in my field and want to work in a company where I will have the opportunity to develop my skills, take on interesting projects and work with people from whom I will learn something.
I would be glad to receive an invitation to an interview where I can talk in more detail about my professional experience.
Sincerely,
F.I.
Telephone:
Email:

Example No. 8.
Position "Trade Marketer"
Dear HR manager!
Please consider my resume for the vacancy “trade marketer”.
I have 3 years of experience in trade marketing and sales. Gained valuable international experience in the FMCG sector.
I successfully complete tasks regarding the preparation of a promotional calendar, budgeting and marketing activities, interacting with the sales, marketing, finance departments and with external agencies. I am engaged in auditing retail outlets in order to analyze the competitive environment, monitor the work of merchandisers and the placement of POS materials.
Since I report to the sales manager in Russia and the trade marketing manager in France, this organizational structure requires me to solve several problems at the same time. Therefore, I learned to carefully plan my working day, manage my working time effectively, and this work also requires me to set my priorities correctly.
I plan and coordinate the budget of trade marketing events and promotional calendar, monitor key business indicators, including indicators such as sales, market share, distribution, volume, profit, brand health indicators, and provide reporting on audits of retail outlets.
My persuasion skills and perseverance help me control the budget in order to reduce the company's costs for merchandising and trade marketing activities.
Thanks to working in a team, I develop my communication skills. Moreover, meetings with clients require me to demonstrate diplomacy and negotiation skills.
Analyzing external and internal sales helps me develop my analytical thinking. Thanks to analytical thinking, I can build cause-and-effect relationships and answer the question of why sales are growing or going down; subsequently, I am able to effectively plan the volume of goods that need to be produced at the plant, as well as plan promotional activities for the whole year, taking into account all the risks and opportunities.
The most important quality that I developed in myself during my studies and work is stress resistance. I know how to react correctly to any situation - first I analyze it, and then I try to find an alternative solution to help get out of the crisis situation.
I am very glad that I have the opportunity to send you my resume.
Sincerely,
F.I.
Telephone:
Email:

Example No. 9.
Position "Analyst"
Dear HR manager!
Please consider my resume for the position of Analyst.
I gained 3 years of marketing experience working in international companies, in countries such as France, Scotland and Spain. Now I work for the X company, which is the leader in selling the N brand not only in Russia, but also in Europe.
I am involved in compiling and analyzing weekly reports on internal and external sales (turnover, pieces, outlets, SKU, margin). I use the P&L model for pricing (discount size, price forecasting and preparation of price proposals).
Conducting and analyzing marketing research allowed me to develop my analytical skills and ability to work with large amounts of information.
Thank you for your attention to my resume.
Sincerely,
F.I.
Telephone:
Email:

Example No. 10.
Position "Marketing Manager"
Dear HR manager!
I would like to propose to Company X my candidacy for the position of Marketing Manager.
I have 5 years of experience in marketing, trade marketing, planning, research, analytics and strategic marketing. Gained valuable international experience in the FMCG sector, automotive and construction business. He worked in countries such as Hungary, Poland and France.
Moreover, studying at the Department of Marketing at Moscow State University gave me the necessary knowledge in the field of marketing, which I can successfully apply in your company.
I can be useful with my knowledge of foreign languages (I am fluent in Russian, English, and German at the intermediate level) and knowledge of specialized computer programs: SAP, SPSS, Microsoft Office Software (Word, Excel, Power Point), Adobe Photoshop, Html and Google Software Analytics.
I have successful experience in conducting presentations, developing a plan for launching a new product, analyzing business indicators (sales, stocks, prices, TM events) and organizing point-of-sales (POS) events. Also, conducting and analyzing marketing research allowed me to develop my analytical skills and ability to work with large amounts of information.
Please contact me by phone if you are interested in my candidacy.
Thank you in advance for your attention to the resume.
Sincerely,

Example No. 11.
Position "Personal assistant to the manager"
Dear HR manager!
I ask you to consider my resume for the vacancy “personal assistant to the manager.”
6 years of experience in the administrative field and providing full support to the manager: planning the work agenda, maintaining a calendar, prioritizing tasks, tracking results and deadlines, organizing internal and external communications, preparing analytical and information materials.
I know the basics of office management, archiving and business etiquette. Confident PC user (Word, Excel, Outlook, Power Point), fluent level of English.
I have the skills of negotiating and building effective interaction at all levels of management. I am able to work with a large amount of information in multitasking mode. Able to quickly respond to changing external conditions.
I am able to independently solve and bring to the final result all issues, and each time find a third non-standard solution, in which the quality of the result increases and the time for implementation is reduced. My strengths are high learning ability, initiative, energy, diplomacy, attention to detail, diligence, stress resistance.
Ready for intense and hard work: long working hours, business trips, always being in touch, carrying out personal instructions from the manager, switching between different tasks and projects.
I will be happy to answer your questions.
Sincerely,
F.I.
Telephone:
Email:

Example No. 12.
Position "Internet Marketer"
Dear HR manager!
Please consider my resume for the vacancy “Internet Marketer”
More than 12 years of experience in independent running of advertising campaigns, promotion of mobile applications; SEO, SMM, content marketing, guerrilla marketing, Email marketing.
I have excellent knowledge of web analytics tools (Google Analytics, Yandex Direct, Metrica), I can analyze and develop systems of performance indicators: auditing traffic sources, setting goals, segments, events, calculating the effectiveness of advertising campaigns, incoming traffic and key website indicators.
I can work in a team, interact with contractors and negotiate, find optimal solutions, and multi-task.
I approach my work creatively, use the entire additional arsenal of online marketing tools, look for new ways and sources of online promotion, monitoring and testing of online innovations.
Thank you in advance for your interest in my resume.
Sincerely,
F.I.
Telephone:
Email:

Example No. 13.
Position "Sales Trainer"
Dear HR manager!
I ask you to consider my resume for the vacancy “sales trainer”.
I was able to achieve my career goal of becoming a sales trainer. I grew and developed first in Russian companies: Afanasy Beer, Happyland, Termex, then I looked for opportunities to gain new experience and personal growth and conquered new heights in international FMCG companies: Schwarzkopf & Henkel, L'Oreal and Avon. Now at the trainings I share my successful 15 years of experience in the field of sales and management, providing effective tools and sales techniques.
Let me explain why I am the ideal candidate for this position.

Firstly, I am a manager with more than 12 years of successful experience in sales and am always on the firing line, regularly testing in practice how accurately my trainings “hit” the target.
Secondly, I am a business coach who knows the methodology for creating trainings and webinars according to company requests. I am a real practitioner, and not an ordinary teacher or trainer who has never had to sell, convince clients or negotiate. I was in the fields all the time, daily checking the effectiveness of the cases and exercises I developed for training.

My goal is a real breakthrough in the actions of the participants after completing the training! My trainings also give students a huge boost of internal energy and motivate them to achieve high professional success in the company.

I would be glad to receive an invitation to an interview where I can talk in more detail about my professional experience.
Sincerely,
F.I.
Telephone:
Email:

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Every company, regardless of its size and scope of activity, must adhere to business ethics. This not only speaks of its legal literacy, but also confirms the status of a serious counterparty who complies with all the rules in the business environment. An integral part of the relationship between buyers, sellers and other market participants is covering letter.

When sending documents by mail, you must attach a covering letter to them. Some firms that don't want to waste extra time may object and say that this kind of work is pointless. Will they be right? Of course not.

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The role of the cover letter for documents

The role of cover letters in modern business culture is great:

Firstly, having seen the cover letter, your counterparty will not leave the correspondence received to him without due attention. After all, it will contain the outgoing number. This means that the person who received the letter is obliged to write it down in his journal of incoming documents. Therefore, you, as the sender, can dial the recipient’s number a few days later and ask if he has received a package of documents with the specified outgoing number.
Secondly, in the cover letter you can clearly write which documents should be sent back to you with signatures. Believe me, you will not only make your life easier (as practice shows, the counterparty always forgets about any copy of the document), but also help the recipient quickly collect documents for sending.
Thirdly, your counterparty will not tell you that it did not receive any document. Because You indicate in the cover letter all the attachments (with number and date) that you are sending; the recipient will not be able to claim that, for example, he did not receive the protocol of disagreements to the contract.

Writing a cover letter not regulated by regulatory documents, so there is no single model. You can format your cover letter using the example provided at the end of the article.

Given the letter is drawn up in any form, however, you need to consider some points:

The letter must be printed on company letterhead.
In the upper right corner, indicate to whom the cover letter is addressed.
The outgoing number with the date the letter was written should be printed in the upper left corner.
Be sure to write why you are sending the documents to the counterparty. For example, if you are sending a supply agreement to the buyer, then indicate that you are asking the counterparty to familiarize itself with its contents, and then send the agreement by mail with the seal and signature of the manager. In addition, mention that in case of disagreement with some points, the buyer can draw up a protocol of disagreement and send it in two copies.
Do not forget about business ethics, including in the letter such words and phrases as “dear”, “we ask you”, “with respect”.

Who should sign the cover letter

If you are interested in who should sign the cover letter, then there are several options. When a director sends a letter along with a commercial proposal for cooperation, then, of course, he must sign it. After all, in essence, correspondence is carried out between two managers.

If the cover letter is drawn up by an accountant in order to send primary documents to contractors, then only the chief accountant should sign it. In this case, the letter must indicate that the documents are intended for the chief accountant of the counterparty enterprise.

At the end of the cover letter you must provide your Contact details so that the recipient of the correspondence can contact you in case of questions regarding the received documents.

Sample cover letter for documents

*Click on the image to view full size image

Covering letter for documents

1. The role of the cover letter for documents
2. Drawing up a cover letter for documents
3. Who should sign the cover letter?
4. Sample cover letter for documents

The role of the cover letter for documents

The role of cover letters in modern business culture is great:

Firstly, having seen the cover letter, your counterparty will not leave the correspondence received to him without due attention. After all, it will contain the outgoing number. This means that the person who received the letter is obliged to write it down in his journal of incoming documents. Therefore, you, as the sender, can dial the recipient’s number a few days later and ask if he has received a package of documents with the specified outgoing number.
Secondly, in the cover letter you can clearly write which documents should be sent back to you with signatures. Believe me, you will not only make your life easier (as practice shows, the counterparty always forgets about any copy of the document), but also help the recipient quickly collect documents for sending.
Thirdly, your counterparty will not tell you that it did not receive any document. Because You indicate in the cover letter all the attachments (with number and date) that you are sending; the recipient will not be able to claim that, for example, he did not receive the protocol of disagreements to the contract.

Drawing up a cover letter for documents

Writing a cover letter not regulated by regulatory documents, so there is no single model. You can format your cover letter using the example provided at the end of the article.

This letter is compiled in any form, but you need to take into account some points:

The letter must be printed on company letterhead.
In the upper right corner, indicate to whom the cover letter is addressed.
The outgoing number with the date the letter was written should be printed in the upper left corner.
Be sure to write why you are sending the documents to the counterparty. For example, if you are sending a supply agreement to the buyer, then indicate that you are asking the counterparty to familiarize itself with its contents, and then send the agreement by mail with the seal and signature of the manager. In addition, mention that in case of disagreement with some points, the buyer can draw up a protocol of disagreement and send it in two copies.
Do not forget about business ethics, including in the letter such words and phrases as “dear”, “we ask you”, “with respect”.

Who should sign the cover letter

At the end of the cover letter, you must provide your contact information so that the recipient of the correspondence can contact you if they have questions about the documents received.

Sample cover letter for documents

*Click on the image to view full size image

Section: Documentation

Source: BePrime.ru

Business ideas

Motivation

Documentation

Taxes

Business

Why do you need to write a cover letter?

Business etiquette dictates writing cover letters (or, as they are also called, accompanying letters) when sending documents to partners, government agencies, and in other cases. This is especially convenient in situations where you need to confirm the transfer of a packet to the recipient, pay attention to fundamental points, convey a request or a guide to action, and also record the timing of response actions. All important information can be presented in the accompanying document.

Most often, support is provided:

to the agreement for signature;
when transferring important documents (for example, returning after signing);
to the reconciliation report;
to the commercial offer;
to documentation to the tax office;
to reports, forms and requests from regulatory authorities;
to executive documentation;
to personnel documentation.

You can write them both when transferring documents in person, and when sending them by courier, regular mail or email.

As a rule, it is compiled by the employee responsible for the sent documents or the secretary of the organization.

A signature is sufficient for certification, but a stamp can also be affixed. Today, organizations are not required to have a round seal (82-FZ dated 04/06/2015). Stamping is at the discretion of the enterprise, unless required by the recipient (for example, financial institutions).

Let us separately highlight another important function of the accompaniment - an inventory of documents that are sent to the addressee. It is advisable to carefully list all the papers, indicating not only their full name, but also how many sheets they are on, whether there are attachments and what kind, how many copies of each document were sent. If the paper is subsequently lost, the accompanying paper will confirm that you delivered it to the recipient.

Therefore, it is important to draw up the accompaniment in two copies and ask the recipient to indicate on your copy the date and time of receipt, as well as agreement with the inventory.

Cover letter structure

Correspondence of organizations is regulated by GOST R 6.30-2003 dated 03.03.2003. The structure and details may vary in detail, depending on the type of support, but in general they look like this:

Addressee (name and address of the organization, name and position of the employee to whom the documents are sent).
Number and date of appeal.
Content.
List of attached documents.
Verifier.
Contacts.

Accompanying documents are numbered according to the organization's record keeping rules, like other correspondence. Currently, office work rules relate to internal issues of the enterprise and are established by local acts. Gosstandart rules require companies to formulate and record the principles of office work (GOST R ISO 15489-1-2007 SIBID). When sending an accompaniment in response to an address from the addressee, under the item number you can indicate its outgoing number and date. You can also start the text with the phrase: “To your appeal ref. No.... from...”

In cases where communication must take place with the direct executor, his contact information must be indicated. This information is most often placed in the lower left corner of the form. It is recommended to include your last name, initials (in full or briefly), telephone number or email address.

Let's figure out what to write in a cover letter. It is recommended to start the text with the phrases: “We are sending you...”, “We are sending you...” followed by a short generalized name of the papers to which the accompaniment is attached. It is not necessary to indicate each element by name in this particular part of the text, since another section is provided for this.

please confirm receipt;
please sign and return on time;
please agree and return with comments or send a protocol of disagreements;
please use in accordance with its intended purpose;
I ask you to ensure the safety of confidential information;
Please inform me in the prescribed manner.

Highlighting important places in bold or italics for emphasis is not prohibited.

List of attached documentation

A list of papers that are transferred to the recipient is given after the text in a simple list with the numbering of each item. When creating a list, it is important to remember the uniqueness of each element. In this case, it is advisable to indicate the details in full. Depending on the purpose of the cover letter, the application can be drawn up indicating the number of copies and sheets of each document, or by a general count.

For example:

Agreement No. 4 dated 06/01/2017 in 2 copies. on 10 sheets.
Technical specifications, non-native, dated 06/01/2017, 1 copy. on 3 sheets.

Total 2 documents on 13 sheets.

Formatting a cover letter

According to generally accepted standards of correspondence, all outgoing correspondence is drawn up on the official letterhead of the organization, indicating the name, details, full postal address (this is especially important if a response is expected by regular mail) and other contact information.

There are no requirements for the design and content of the text; the letter is drawn up in free form. But it is necessary to follow the rules of business correspondence, and also avoid ambiguity in wording.

Cover letter form

Cover letter example

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It is customary to conduct business correspondence between business entities, legal entities, and individual entrepreneurs on company letterhead containing corner stamps with the sender’s details.

The signature of the cover letter depends on the type of documents sent.

For example, when sending a copy of a contract or commercial proposal, the letter is traditionally signed by the first manager; if accounting documents are sent - the chief accountant or the head of the financial department, etc. In addition, the letter must indicate the name and contact information of its actual executor - for prompt communication in case of questions regarding the received documents.

A covering letter, as a rule, is drawn up in the name of the first head of the recipient company or its division.

How to write a cover letter

If the submission is unaddressed, the appeal can be skipped. This is followed by a description of the purpose for providing the documents and, if necessary, a request for their consideration. Order of the Ministry of Labor of Russia from Copies of certificates of incapacity for work with calculations of benefits for temporary disability, if they are presented to the employer.

In case of a group accident, a serious accident, a fatal accident:. Report on an accident at work, form N-1 - original.

We find the answer. Re-request of documents

Conclusion of the center of occupational pathology on the diagnosis of an occupational disease. Act on a case of occupational disease annex to the Resolution from a Copy of information on the results of preliminary upon entry to work and periodic medical examinations.

Speech patterns

A copy of the order establishing a commission to investigate an occupational disease. The specified list of documents is not exhaustive, since according to paragraph.

Title in 2 copies. Please tell me how to correctly write in the cover letter: Legal department or City Administration.

Sample cover letter to FSS.

The superior organization sends a letter with the attachment: So how many sheets? Our company did not provide documents and justification for tariffs from the management company, and also ignored the flow from the roof and snow removal. Please suggest how best to formulate in a cover letter for the Labor Inspectorate the reason for late payment of salary.

To formulate the reason, you need to know it, but you don’t write anything about it.

Cover letter samples and examples

What documents do you send to the accompanying inspection with a covering letter? Please tell me, when sending counterparties their copies of documents, UPDs, acts, contracts, via Russian Post, do I need to fill out an inventory of the attachments, or can I send them by regular mail?

When sending documents by valuable letter, an inventory of the attachment must be filled out, thus the post office is responsible for the safety of the attachment. You can send documents by registered or simple mail; an inventory of the attachment is not compiled.

Covering letter for documents- this is a letter that accompanies the documents being sent and which contains the name of the document being sent and the further actions of the recipient.

A cover letter is convenient because:

Firstly, it is proof that certain documents have been sent.
Covering letter

The addressee will not be able to say that he did not receive a document, since the letter contains a description of the contents of the entire package of documents being sent;
secondly, it contains instructions to the recipient what to do with the received documents: which copies need to be signed, sealed, and which ones must be returned back to the sender.

How to write a cover letter for documents correctly

A covering letter for documents is written according to the general structure of a business letter.

At the very top, in the header of this document, the position, company name and full name of the recipient of the letter are indicated.

Then the date and document number are entered, and the title of the letter is also written.

Below is a message to the recipient.

The text of the cover letter for documents usually begins with the words:

We are sending you…
We send you...
We present to you…

Here you need to indicate the name of the documents being sent, their date, number and write down instructions for the recipient: what to do with the received documents.

The main part of the cover letter accompanying the documents may also contain a request. In this case, the following template phrases are used:

Please confirm receipt...
Please pass...
Please inform...
Please return...
Please be guided...etc.

Under the main text of the letter there may also be a note about the presence of attachments in order to facilitate mail processing and reduce the likelihood of losing sent copies of documents (see sample).

The final part of the cover letter for the documents contains the sender’s signature, his position and full name.

Sample cover letter for documents

To the director
LLC "Standard"
E.S. Kuzmin

27.07.2013 № 23

Dear Evgeniy Stanislavovich!

We are sending you a signed and sealed agreement No. 2013-25-07 dated July 25, 2013 with a protocol of disagreements. We ask you to sign the protocol of disagreements, seal it and send one copy to our address within 10 days.

Applications:
1) contract in 2 copies. (on 6 sheets in total);
2) protocol of disagreements in 2 copies. (only on 2 sheets).

Director

Dykov

CM. Dykov

A cover letter for documents is prepared on the organization’s letterhead.